E-File IRS Form 941 Online
E-file your Employer’s Quarterly Federal Tax Return (Form 941) in minutes with our IRS-authorized platform. Stay compliant, avoid penalties, and file confidently every quarter.
File Form 941 online with the IRS at the lowest price.
At TaxZerone, we make payroll compliance quick, simple, and affordable for small to large businesses
$6.99
Transparent pricing with no hidden fees
What is Form 941?
Form 941, Employer's Quarterly Federal Tax Return, is utilized by businesses to report the federal income tax withheld, wages paid, and both the employees' and employers' share of Social Security and Medicare taxes. It also addresses any tip, sick pay, and group-term life insurance adjustments to have employers report and pay their federal payroll taxes regularly each quarter.
Who Must File Form 941?
Employers who pay wages subject to federal income tax withholding or Social Security and Medicare taxes must file Form 941 quarterly to report:
- Wages paid
- Tips from employees reported
- Federal income tax withheld
- Employer and employee shares of Social Security and Medicare taxes
- Additional Medicare Tax withheld from employees
- Fractional cents adjustments, sick pay, tips, and group-term life insurance
- Qualified small business payroll tax credit for increasing research activities
Form 941 Filing Deadlines for 2025
Deadlines fall on the last day of the month following each quarter’s end
Q1
January - March
Due: April 30
Q2
April - June
Due: July 31
Q3
July - September
Due: October 31
Q4
October - December
Due: February 2
If you deposit all employment taxes on time, the IRS allows an additional 10 calendar days to file your 941 returns.
How to File IRS Form 941 for the 2025 Tax Year?
Follow these steps to complete your quarterly payroll tax filing with confidence and accuracy.
Enter or Upload your Data
Enter your payroll data manually or import it in bulk with our Excel template.
Pay Any Due Amount and Sign
Select your preferred payment method to settle the balance due, e-sign the return, and review the form information to ensure its accuracy.
Transmit the return to the IRS
Securely submit your Form 941 tax form to the IRS and receive a notification once your return is accepted.
Ready to File Your Quarterly Payroll Tax Return with TaxZerone?
Common Mistakes on Form 941
- Incorrect tax calculations
Misreporting Social Security, Medicare, or Additional Medicare Tax & Tips. - Missing adjustments
Forgetting to include tips, sick pay, group-term life insurance, or fractions of cents. - Using the wrong form
Filing 941 instead of Form 944 (annual) or Form 943 (farm employees). - Not Filing Zero Returns
You must file every quarter once you start, even with no wages. - Late filing or payment
Not meeting quarterly deadlines, which can lead to penalties and interest. - Incorrect reporting of tax credits
Misreporting qualified small business payroll tax credits.
Affordable Form 941 Filing Pricing for Every Business
At TaxZerone, filing your 941 Form is fast, simple, and affordable—perfect for businesses of all sizes.
E-File Form 941 for just
$6.99/return
Save 10% with our Pay in Advance & Save option
E-File NowNo hidden cost - ever
- Includes Schedule B, Form 8974, and Form 8453-EMP
(if required) - Free retransmission of rejected returns
- Expert US-based support (English & Spanish)
- Instant IRS filing status updates
- Downloadable copies for your records
Why Choose TaxZerone?
Powerful Features Designed to Simplify Your Payroll Tax Filing
IRS Authorized
Authorized by the IRS to securely process your tax filings with full compliance and trusted accuracy.
Easy Zero Filing
No taxes to report this quarter? Select 'No Taxes to Report' and file zero 941 return quickly with TaxZerone.
Bulk Upload
Save time with our 941 bulk upload option - import multiple records and file them all at once.
Smart Calculations
Automatically calculate your taxes accurately as you enter data, making filing faster and error-free.
Authorize/Sign your Return
Quickly sign your return using Form 8453-EMP or an online PIN. (You can request your 94x PIN for FREE.)
Lowest price
Get the lowest prices for payroll tax filing while enjoying both accurate filing and expert support.
Supports Schedule B &
Form 8974
Supports Schedule B for semiweekly deposits and Form 8974 to easily claim the Employee Retention Credit.
Expert Support
Get real help from real people—expert assistance is always available when you need guidance, in both English and Spanish.
Why TaxZerone Is the #1 Choice for Employers Filing Form 941
| Feature | TaxZerone | Other E-file Platforms | Manual Filing (Paper) |
|---|---|---|---|
| IRS-Authorized | ✅ Yes | Varies | ❌ No |
| Real-Time Error Validation | ✅ Built-in IRS checks | Limited | Error-prone |
| Bulk Upload Support | ✅ Excel template import | May charge extra | Not available |
| Processing Time | ✅ Instant IRS Submission | 1–2 Days | 3–6 Weeks |
| Free Form 8879-EMP & Form 8453-EMP Signature Option | ✅ Included | ⚠️ Extra Fee | ❌ Manual Signature |
| Free Retransmission (if rejected) | ✅ Yes | ❌ No | ❌ No |
| Delivery Options | ✅ Digital + Postal | Often limited to email only | Must be mailed manually |
| Recipient Access Portal | ✅ Available | ⚠️ Limited | ❌ Not Available |
| Error Checks & Validation | ✅ Real-Time | ⚠️ Partial | ❌ None |
| Ease of Use | ✅ Step-by-Step Guidance (FREE) | Moderate | ❌ Complex |
| Extra Fees or Hidden Costs | ✅ No Extra Fees | ⚠️ Possible | ❌ None |
| Customer Support | ✅ Available | Limited or outsourced | No help available |
See How Tax Filing Became Easier for Business Owners
See why small businesses trust TaxZerone for smooth, simple, and reliable tax filing.
- Bill Martin
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-Samella Horsley
Supporting Forms
Ready to simplify your quarterly payroll tax filing?
Join thousands of businesses using TaxZerone to file Form 941 quickly, accurately, and securely every quarter.
Helpful Resources for Quarterly Tax Filing
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Frequently Asked Questions
1. What is Form 941 used for?
Form 941, the Employer’s Quarterly Federal Tax Return, is used to report income taxes, Social Security tax, and Medicare tax withheld from employee paychecks. Employers must also report their share of Social Security and Medicare taxes, along with wages, tips, and other compensation paid to employees.
Have fewer employees? You may be eligible to file Form 944 annually instead.
2. When are Form 941 due?
- 1st Quarter (Jan-Mar) Due by April 30
- 2nd Quarter (Apr-Jun): Due by July 31
- 3rd Quarter (Jul-Sep): Due by October 31
- 4th Quarter (Oct-Dec): Due by February 2
3. Who files Form 941?
- Pay wages subject to federal income tax withholding.
- Withhold Social Security and Medicare taxes from employee paychecks.
- Pay the employer's portion of Social Security and Medicare taxes.
4. What are the penalties for not filing Form 941 on time?
| No. of days your deposit is late | Amount of the penalty |
|---|---|
| 1-5 calendar days | 2% of your unpaid deposit |
| 6-15 calendar days | 5% of your unpaid deposit |
| More than 15 calendar days | 10% of the unpaid deposit |
| More than 10 calendar days after the date of your first notice or letter or The day you get a notice or letter for immediate payment | 15% of your unpaid deposit |
Learn more about Form 941 penalties for not filing or not paying the taxes.
5. Who is required to file Form 941 Schedule B?
- Reported more than $50,000 in employment taxes in the lookback period.
- Accumulated $100,000 or more in tax liability on any given day in the current or prior calendar year.
