Meet Rhode Island 2024 W-2 Filing Requirements
Learn about Rhode Island's W-2 filing rules, and deadlines and easily E-file your W-2 forms quickly and accurately
As low as $0.99 per W-2 state filing form
Key Rhode Island W-2 Form Information
| State Tax | Form | Filing Requirement | Filing Method |
|---|---|---|---|
| Yes, Wages are taxable | Form W-2 Wage and Tax Statement | Yes , All withheld taxes should file form W-2 | E-Filing(CD-ROM,DVD or Online filing) /Paper We recommend E-Filing via Online filing. |
| Form RI-W3 (Reconciliation and Transmittal of W2 form in Rhode Island) | Yes, All withheld taxes should be reconciled in Form RI W-3 form | Paper |
Who Needs to File W-2 Forms in Rhode Island?
All employers in Rhode Island who withhold state income taxes from employee wages in the 2024 tax year must file Form W-2, regardless of company size or number of employees. This filing is mandatory to report each employee's annual earnings and state tax withholdings to the Rhode Island Division of Taxation.
What Must Be Filed?
- Form W-2: Wage and Tax Statement for each employee.
- Form RI-W3: Transmittal(Reconciliation) of Wage and Tax Statements
Important W-2 Form Fields for Rhode Island Filings
Ensure the following key fields on the W-2 form are correctly filled:
Employer’s state ID number
Enter the state and employer's state ID number in Box 15 This is required if Rhode Island state income tax is being withheld from the employee’s wages.
State wages, tips, etc.
Enter the total wages, tips, or other compensation in Box 16. This amount should reflect what is subject to Rhode Island state income tax.
State income tax
Enter the Rhode Island state income tax amount withheld from the employee’s wages in Box 17.
Filing Rhode Island W-2 forms is simple and efficient with TaxZerone, helping you complete the process in just a few straightforward steps.
File Rhode Island W-2 FormFiling Methods for Rhode Island W-2 Forms
Electronic Filing
Employers with more than 24 employees are required to file Form W-2 electronically with the Rhode Island Division of Taxation.
Online Filing
Employers can submit W-2 forms online to the Rhode Island Division of Taxation. This method ensures faster processing and higher accuracy.
CD-ROM OR DVD
Employers may file W-2 forms by copying the information returns to a CD-ROM or DVD and mailing it to the Rhode Island Division of Taxation at:
Mailing Address:
Rhode Island Division of Taxation
One Capitol Hill
Providence, RI 02908
Paper Filing
Employers can file Form W-2 by paper if they have 24 or fewer employees
Mailing Address:
Rhode Island Division of Taxation
One Capitol Hill
Providence, RI 02908
Recommendation: TaxZerone recommends the electronic online filing method for a faster and more convenient way to file W-2 forms in Rhode Island.
Rhode Island Form RI W-3: Transmittal(Reconciliation) of W-2 form
Employers must file Form RI W-3 along with their W-2 forms. If filing by paper, CD-ROM, or DVD, submit the paper Form RI W-3 with the W-2 forms. For online electronic W-2 submissions, employers should still send a paper copy of Form RI W-3 to the Rhode Island Division of Taxation at:
Mailing Address:
Rhode Island Division of Taxation
One Capitol Hill
Providence, RI 02908
W-2c Corrections for Rhode Island Filings
If you need to file an amended Form W-2, You can submit a W-2c form using the Tax portal of Rhode Island or submit a copy of the corrected W-2 along with a complete, updated W-2 file that includes all employee information, not just the corrections. Ensure the file name indicates it is an amended file and includes the date of the amendment for clear identification
Mail W-2c Corrections to:
Office of Accounts and Control ,
One Capitol Hill, 4th Floor,
Providence RI 02908.
Filing Deadline for Rhode Island W-2 Forms
- Form W-2 (Wage and Tax Statement)
- Form RI W-3 (Reconciliation and Transmittal form in Rhode Island)
Why Choose TaxZerone for Your Rhode Island W-2 Filing Needs?
When it comes to e-filing W-2 forms, TaxZerone stands out as your go-to solution. Our platform is designed to make the filing process easy, accurate, and timely. Experience the following benefits:
Quick & Easy
Complete your W-2 filings in just three simple steps, taking less than five minutes!
Affordable Pricing
Each form costs only $0.99 for w2 state filings with absolutely no hidden fees.
Bulk Upload Feature
Save valuable time by uploading multiple forms in one go.
Dedicated Support Team
Have questions? Our expert team is available to help you navigate any filing challenges.
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Frequently Asked Questions
1. Does Rhode Island have a W-2 filing requirement?
2. What information is required on Rhode Island Form W-2?
3.Can W-2 forms be filed electronically with Rhode Island?
4. What is Form RI W-3?
Form RI W-3 is a transmittal(Reconciliation) form for W-2 forms in Rhode Island, and every employer is required to file it. When filing Form W-2 by CD-ROM, DVD, or paper, the RI W-3 form should be submitted along with the W-2 forms in paper format. Even when filing electronically online, a paper copy of Form RI W-3 must be sent to the Rhode Island Division of Taxation.
5. How to file form RI W-3?
The RI W-3 form should accompany any W-2 forms submitted on CD-ROM, DVD, or paper. If the W-2 forms are filed electronically, the employer must file the RI W-3 form in paper format. The mailing address is as below:
Mail W-2c Corrections to:
Rhode Island Division of Taxation,
One Capitol Hill,
Providence, RI 02908.
