Rhode Island State Filing Requirements
Nonprofits in Rhode Island are required to follow state filing, annual reporting, and charitable registration rules to maintain compliance and operate legally.
Required Non-profit Forms
Non-profits in Rhode Island are required to complete several forms as part of their compliance obligations
| Secretary of State Forms | Attorney General Forms | Federal Forms (Required for State Compliance) |
|---|---|---|
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State Filing Requirements for Non-Profits
Rhode Island’s engaged civic community makes it an excellent place to start a nonprofit.
To operate legally, you must meet state filing requirements:
- Choose Your Structure – Most nonprofits are formed as nonprofit corporations.
- Name Your Organization – Select a unique name following state rules (check availability via the RI Secretary of State Business Portal).
- Appoint a Registered Agent – A Rhode Island resident or authorized entity with a physical RI address to receive legal/tax documents.
- File Formation Documents – Submit Articles of Incorporation with the RI Secretary of State ($35 fee).
- Adopt Bylaws & Hold Meetings – Establish bylaws, elect officers, and begin operations with your board.
Tax Exemption Requirements
To qualify for tax exemption in Rhode Island, nonprofits are required to meet state filing obligations and request applicable exemptions.
- To gain tax-exempt status, a nonprofit must meet specific requirements set by the IRS.
- Obtaining an IRS Determination Letter for 501(c) status (most commonly 501(c)(3)) is the critical first step, as it dictates eligibility for Rhode Island corporate tax benefits.
- Not all nonprofits are exempt from state sales tax. Qualifying organizations must apply to the Rhode Island Division of Taxation for a Certificate of Exemption.
- All 501(c) nonprofits must annually file IRS Form 990, 990-EZ, or 990-N depending on gross receipts and type of organization.
- Applications for state sales tax exemption require proof of IRS 501(c)(3) status and may require organizational documents.
Filing Deadlines for Non-Profit Forms
Adhering to filing deadlines is essential to avoid penalties and maintain compliance.
Below are the key deadlines for non-profit filings in Rhode Island:
| Secretary of State Deadline | |
|---|---|
| Articles of Incorporation | Due upon establishment of the nonprofit |
| Nonprofit Annual Report (Form 631) | File between February 1 and May 1 each year. ($20 fee). |
| Department of Business Regulation Deadlines | |
|---|---|
| Charitable Organization Initial Registration | Must be filed before soliciting contributions in Rhode Island. ($90 fee). |
| Annual Charitable Solicitation Renewal | Due annually, typically at the anniversary of registration. |
| Federal Deadlines | |
|---|---|
| Form 990 Series | Due on the 15th day of the 5th month after the organization's accounting period ends Example: For calendar year organizations, Form 990 is due by May 15 |
| Form 1023/1023-EZ | Must be filed within 27 months of incorporation to receive retroactive exemption to the date of incorporation |
Registration & Annual Filing (Non-Profits)
To operate legally as a non-profit in Rhode Island, organizations must file the Articles of Incorporation with the Secretary of the State and pay the $35 filing fee.
Initial Registration
- File Articles of Incorporation with the RI Secretary of State.
- Research IRS Requirements Ensure Articles and Bylaws include IRS-mandated 501(c)(3) language if pursuing exemption.
- Obtain EIN Apply online with the IRS.
- Select a Registered Agent Must maintain a Rhode Island address.
- Recruit a Board of Directors Rhode Island requires at least three directors.
Annual Filing Requirements
- Secretary of State Annual Report File annually between February 1 and May 1.
- Charitable Organization Registration Required before soliciting contributions.
- Charitable Organization Annual Renewal Renew annually with the Department of Business Regulation.
- IRS Form 990 Series File annually.
- Maintain Records Corporate records, meeting minutes, and financial records are required by Rhode Island nonprofit law.
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Frequently Asked Questions
1. Are all nonprofits exempt from sales tax on purchases?
No. Only certain nonprofits qualify. Exemption requires application to the Rhode Island Division of Taxation.
2.How do I apply for a sales tax exemption certificate?
Submit an application to the RI Division of Taxation, including proof of 501(c)(3) status and supporting documents.
3. How do I obtain tax-exempt status for my Rhode Island nonprofit?
Apply to the IRS for 501(c) status by filing Form 1023 or 1023-EZ. Once approved, your organization may also apply for Rhode Island state tax exemptions.
4. When does a non-profit organization’s existence begin?
When the Secretary of State issues a Certificate of Incorporation.
5. When is the annual report due for nonprofit corporations operating in Rhode Island?
Between February 1 and May 1 each year, with the Secretary of State.
